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Garrity v. Governance Board of Carinos Charter School

United States District Court, D. New Mexico

November 15, 2019

DIANNE GARRITY ESQ., as Court-Appointed Guardian Ad Litem for S.N.G., a minor, Plaintiff,
v.
THE GOVERNANCE BOARD OF CARIÑOS CHARTER SCHOOL and VERNON JARAMILLO, individually, Defendants.

          ORDER FOR SUPPLEMENTAL PRIVILEGE LOG

          JERRY H. RITTER, UNITED STATES MAGISTRATE JUDGE.

         This matter comes before the Court sua sponte. The Court has reviewed Defendant The Governance Board of Carinos Charter School's Motion to Quash Plaintiff's Subpoena to Produce Documents, Information, or Objects or to Permit Inspection of Premises in a Civil Action [Doc. 26] and the privilege log provided by Defendant The Governance Board of Carinos Charter School [the Board] in support of its Motion [Doc. 26-2]. Having concluded that the Board's privilege log does not satisfy Rule 45(e)(2)(A) of the Federal Rules of Civil Procedure, the Court will compel the Board to furnish a supplemented privilege log that allows Plaintiff and the Court to assess its claims of privilege. The Court also reminds the parties to honor the privacy protections mandated by Fed.R.Civ.p. 5.2.

         FACTUAL AND PROCEDURAL BACKGROUND

         This case arises from allegations that Defendant Vernon Jaramillo was sexually inappropriate toward and sexually assaulted S.N.G., a minor child, while S.N.G. was a student at Cariños Charter School and Defendant Jaramillo was the school's Chancellor and CEO. [Doc. 1');">1-1');">1, pp. 2-4]. Plaintiff's Complaint was filed in the First Judicial District Court of New Mexico on January 4. 201');">19. [Doc. 1');">1-1');">1]. The case was removed on February 2, 201');">19. [Doc. 1');">1].

         On August 2, 201');">19, Plaintiff served two subpoenas: one to Ronald Van Amberg, former counsel for the Board, and one to the New Mexico Public Education Department (PED). [Doc. 28, pp. 4-6]. Both subpoenas sought documents related to prior allegations of sexual misconduct by Defendant Jaramillo. [Id.]. The Board moved to quash the subpoena to Mr. Van Amberg, claiming attorney-client and work product privileges for documents contained in Mr. Van Amberg's litigation file for a previous case involving similar allegations against Defendant Jaramillo. [Doc. 26, pp. 4-5; Doc. 31');">1, pp. 2-3]. The Board supplied a privilege log identifying twenty-three responsive documents. [Doc. 26-2].

         ANALYSIS

         I. The Parties Shall Comply With Rule 5.2 of the Federal Rules of Civil Procedure Regarding Privacy Protection for Filings Made With the Court

         As a preliminary matter, the Court addresses Fed.R.Civ.P. Rule 5.2's privacy protections applicable to filings in this case. Personal information that may appear in Court filings is limited. See Id. Pertinent here, a filing may not disclose an individual's date of birth but may state the birth year only. Fed.R.Civ.p. 5.2(a)(2). Also, the name of an individual known to be a minor may not appear in a court filing; the filing may contain the minor's initials only. Fed.R.Civ.p. 5.2(a)(2).

         The subpoenas issued to Mr. Van Amberg and the PED in this case contain protected information relative to S.N.G. The Van Amberg subpoena contains S.N.G's full name. [Doc. 26-1');">1, p.3]. The PED subpoena contains S.N.G.'s full name and date of birth. [Doc. 28-1');">1, p. 3]. An unredacted copy of the Van Amberg subpoena, containing S.N.G.'s full name, was attached as an exhibit to the Board's filed Motion [Doc. 26-1');">1]. Unredacted language from the Van Amberg subpoena, including S.N.G's full name, was also copied into Plaintiff's filed Response [Doc. 28, p. 5]. Additionally, an unredacted copy of the PED subpoena, containing S.N.G's full name and date of birth, was attached to Plaintiff's filed Response. [Doc. 28-1');">1, p. 3].

         The Court has sealed the filings containing S.N.G.'s protected information so that they are only visible by the parties and the Court. [Doc. 26; Doc. 28]. However, the Court strongly cautions the parties to safeguard such information in future filings, in compliance with Rule 5.2's privacy protection provisions.

         II. The Board's Privilege Log Contains Insufficient Detail to Enable the Court to Assess its Claims of Privilege

         In its Motion, the Board claims that the information sought in the Van Amberg subpoena is protected attorney work product and/or attorney-client communications. [Doc. 26, pp. 3-5]. For the work-product doctrine to apply, the asserting party must show that the documents or materials were prepared in anticipation of litigation by or for a party or that party's representative. Fed.R.Civ.P. 26(b)(3). With respect to the attorney-client privilege, the party asserting the privilege must show that the material sought constitutes a “confidential communication made for the purpose of facilitating the rendition of professional legal services to the client.” Rule 1');">11');">1-503(B), NMRA.[1');">1" name="FN1');">1" id="FN1');">1">1');">1]

         Where work product or attorney-client privilege are asserted grounds for withholding information responsive to a subpoena, the person or entity withholding the information must “describe the nature of the withheld documents, communications, or tangible things in a manner that, without revealing information itself privileged or protected, will enable the parties to assess the claim.” Fed.R.Civ.P. 45(e)(2)(A). Assessment of privilege “necessarily requires a sufficient factual record.” Texas Brine Co., LLC & Occidental Chem. Corp., 1');">1224');">879 F.3d 1');">1224, 1');">1229 (1');">10th Cir. 201');">18). Only when the Court has sufficient factual information about the contested documents can it make a principled determination whether the work product or attorney-client privilege applies. See id. “Any attempt to make this type of determination without this factual foundation amounts to nothing more than a waste of judicial time and resources.” Id.

         Here, the Board provided a privilege log which, in most instances, includes names of the authors and recipients of the withheld documents, but does not describe the relationship between the named individuals and the Board, Mr. Van Amberg, or the litigation at issue. [Id.]. The log includes descriptions of the documents withheld, but those descriptions are vague, providing little if any indication why the withheld document falls under the ...


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